Tag Archives: ipin

IPIN Tip of the Month: Distance from You (New Feature)

Approximately 3,000 actively bidding projects are reported in the Builders Exchange online planroom annually covering an area of approximately 60,000 square miles in Kentucky and Southern Indiana and hundreds of cities, towns and counties. It’s easy to understand why many of our members might not be able to tell how far a project is located from them at first glance, which is why we’ve added a new feature to the IPIN system: Distance from You.

Distance From You

Click to Open in an Expanded Window

The new feature is located beneath the Project Location on the Project Details page of each project. Distance from You lets members know the approximate distance (in miles) of the project location from their location at a quick glance, letting them know if the project is within a reasonable range they would like to travel to do work. The distance is determined by the number of miles between the mid-point of the zip code of the member’s office location and the mid-point of the zip code of the project location. It is not an exact distance, but an approximation. A more exact distance can be found by clicking on the address of the project, which will open the project location in Google Maps, which can be used for directions and exact distances from any location. ———————————————————————————————————————————-

For more tips like this one, join us in Louisville on the third Friday of every month from 10-11:30 a.m. for free IPIN training at the Builders Exchange Center for Education & Training Excellence, 2300 Meadow Drive, Louisville, KY 40218 or at the same time on the fourth Friday of every month at our Lexington location, 1035 Strader Drive, Suite 100, Lexington, KY 40505. Online webinar training is also available on the third Thursday of every month from 10-11:30 a.m.

Call me, Aaron Thomas, at (502) 459-9800 or e-mail athomas@bxkentucky.com to RSVP.

If you have any questions, comments, or suggestions for IPIN Tip of the Month, comment below or e-mail me at the address listed above.

Looking for more tips? Click here to look at every IPIN Tip of the Month.

Thanks for reading!

Aaron Thomas
Director of Operations
Builders Exchange of Kentucky

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2014 Online Planroom Survey Results

In March, Builders Exchange of Kentucky offered online planroom users an opportunity to provide us with opinions and suggestions for improvement of our online planroom (also called IPIN system), and we listened.

The survey asked respondents to rate their satisfaction with the Builders Exchange online planroom in five key categories as well as compare the online planroom to competing services in those same categories.  Questions were also asked about the format and presentation of bid documents, open-ended suggestions for improvement, and identifying interest levels in mobile applications.

And the survey says…

Over 70% of applicable respondents are satisfied with their experience with the Builders Exchange online planroom in four out of five key categories (see below). The majority of respondents in the fifth category (Software provided for conducting online takeoffs and estimates) were “Neither Satisfied or Unsatisfied”.


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A majority of all applicable respondents judged the Builders Exchange online planroom favorably in all five key categories compared to competing services, with over 80% judging favorably in three out of the five categories.


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With your feedback, we also identified three primary areas to bolster the member experience on the online planroom:

  1. Timeliness of post-bid reporting
  1. Improved software options for conducting online takeoffs/estimates
  1. Ability to batch select multiple plans in different divisions with one click

Timeliness of post-bid reporting and improved options for online takeoffs will be main areas of focus for Builders Exchange as we move forward with upcoming upgrades to the online planroom and continue evaluate our project reporting coverage.

We are also pleased to report that the ability to batch select plans has already been addressed, and as a direct result of your feedback, members now have the ability to batch select entire divisions with one click of the mouse (see this IPIN Tip of the Month).


While the majority of members feel that Builders Exchange offers the most user-friendly and easy to use tools in the industry, we remain committed to improving and expanding our products and services to enhance the value for our trusted members using the online planroom.


Thanks again to all of those who took the time to take the survey and congratulations to Chris Revell with Mills Supply, who won the drawing for the free iPad Air!

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IPIN Tip of the Month: Project Notes

Notepads, sticky notes, and the palm of your hand make for fine ways to take down notes about a project.

Project notes in IPIN are better.

Project Notes are located beneath the Scope of Work and Project Location on the Project Details page of every project.

Internal Notes

They are company specific, meaning only people logged in under your company account can see the notes. This makes them useful for communicating on projects with co-workers, especially if there are multiple employees in the same office with IPIN user accounts.

Searches can also be run for projects using keywords from your notes.

How to Add a Project Note

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IPIN Tip of the Month: My New Prebid, Active, Apparent Low, and Contract Award Reports

There are more than a few ways to find the projects in the Builders Exchange of Kentucky IPIN system. One of the best methods, filters, has already been covered here (spec and CSI code) and here (SAM search).

Another tool can be found at the My Deskpad area, above the calendar. There are four reports located there: My New Prebid Projects, My New Active Projects, My New Apparent Lows, and My New Contract Awards.MyNewReports

These four reports can generate a list of projects that have been added to the IPIN system within each phase since a previous date entered by you, our member.

Here is how they work:

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