Monthly Archives: February 2013

IPIN Tip of the Month: My New Prebid, Active, Apparent Low, and Contract Award Reports

There are more than a few ways to find the projects in the Builders Exchange of Kentucky IPIN system. One of the best methods, filters, has already been covered here (spec and CSI code) and here (SAM search).

Another tool can be found at the My Deskpad area, above the calendar. There are four reports located there: My New Prebid Projects, My New Active Projects, My New Apparent Lows, and My New Contract Awards.MyNewReports

These four reports can generate a list of projects that have been added to the IPIN system within each phase since a previous date entered by you, our member.

Here is how they work:

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Better Than Reimbursing Drivers

Enterprise Fleet LogoBy Bryan St. Eve, Enterprise Fleet Management

For those who wonder how much better it could be to provide company vehicles rather than reimburse drivers who use their own vehicles, it’s easy to count the ways:  improved cash flow, reduced overall operating costs, improved safety, enhanced driver morale and more professional company image. Each of these factors is significant independently; together they present a compelling case.

A recent analysis for a company that has 80 drivers, who average 15,000 to 20,000 miles per year, indicated that about $100,000 a year could be saved by switching from reimbursing drivers to providing company-owned vehicles.  Although the calculation was based on a combination of hard costs – lease terms, monthly payments, maintenance and insurance – and fuel savings generated by having a fleet of uniformly fuel-efficient vehicles, soft costs also were a factor. For example, while some drivers were operating older cars that were not very reliable, resulting in more downtime, others were driving vehicles that were not very fuel -efficient.  In addition, for those in competitive industries, employee-owned vehicles did nothing to enhance the professional image of the company they represented, which impacts awareness among potential customers and prospective employees.

The advantages of company-owned vehicles begin with acquiring vehicles that are the right size, include all appropriate safety features and have uniform fuel efficiency.  Establishing a separate line of credit for vehicle purchases though a full-service fleet management company can eliminate the need to tap existing lines of credit to fund a rapidly depreciating asset. In addition, fleet management professionals can help ensure that vehicles are replaced at appropriate intervals to achieve optimum performance and resale value.

Operating costs can also be minimized with a company-owned fleet.  A managed maintenance program can monitor and ensure regular service checks, examine invoices, and arrange the most economical, timely and high-quality repairs for fleet vehicles.  This program also can yield maximum warranty benefits, rebates, price breaks and other opportunities to minimize expenses.  For example, a fuel card program can automatically monitor fuel purchases and mileage for each vehicle, while giving drivers maximum access to the most convenient fueling stations.

In today’s competitive marketplace, great looking vehicles are good advertising. In addition to promoting the company’s professional image in traffic and at job locations, having great looking cars can enhance employee satisfaction, which impacts retention as well as attracting the most qualified applicants when there are openings.

There are several options to reimburse an employee for using his or her own car on the job – actual cost, standard mileage rate, fixed or variable allowance.  However, a comprehensive cost analysis could show that none of these methods is as cost effective or efficient as providing company-owned vehicles.


Bryan St. Eve is a Director for Enterprise Fleet Management in Louisville and can be reached at 502-458-3100 ext. 279.  He is supported by an experienced team of veteran mechanics and accredited Automotive Service Excellence (ASE) technicians to serve the fleet maintenance needs of businesses with mid-size fleets.  In addition to maintenance management programs, Enterprise’s services include vehicle acquisition, fuel management and insurance programs, as well as vehicle registration, reporting and remarketing.  Visit the company’s web site at or call toll free 1-877-23-FLEET.


For more information contact
Robyn Frankel, Frankel Public Relations
Toll free: 877-863-3373,
OR Ned Maniscalco, Enterprise Fleet Management

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SafeTeach-Global Presents: Arc Flash Safety NFPA 70E

ArcFlashMikeGibsonHosted at:  Builders Exchange of Kentucky
March 25, 2013
8:00am – 4:30pm

Learning Objectives

Þ What is Electrical Energy

Þ Electrical Best Practices

arc flash one

Þ Qualified vs Nonqualified

Þ The Standards NFPA-70E

Þ Performing the Electrical Hazard & Arc Flash Analysis

Þ Implementing Electrical Safety Programs and Permits

Þ Job Briefings-Personal Protective Equipment

Þ Hazard Risk Categories Approach Boundaries

To Register Contact:  

Annie Button


Click to Register

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Thirsty Thursdays: An Edge in Doing Business with the Commonwealth – A Survey of Bid Protest Decisions for 2012

Stites Harbison LogoBuilders Exchange Allied Member Stites & Harbison will host this month’s Thirsty Thursdays networking event at Builders Exchange on February 28th.

Seminar Overview
While the economy may be improving, public spending has remained steady while private spending still lags.  As a result, there is more competition than ever for public contracts.  Last year saw a record number of bid protests being filed at the Finance Cabinet.
Beginning in 2008, the Finance Cabinet helpfully provided an index of its protest decisions, but soon stopped with the decisions issued in 2010.  A review of these decisions provides insight into how and why certain decisions are made.  This presentation will provide for the first time anywhere a review of the decisions issued in 2012, grouped by topic and relevance.  This review will provide the most current insight into the reasons why certain bid protests are granted and others are denied.
Any company or individual interested in how Kentucky’s public procurement system is being administered will be interested in attending to learn about this brand new resource being shared for the first time anywhere!
What to Expect
Thirsty Thursdays are networking events which normally take place the fourth Thursday of every month from 4:00 – 6:00 p.m. on the 20th floor of Stites’ Louisville office.
LOCATION CHANGE THIS MONTH: This month, Thirsty Thursdays will take place at Builders Exchange.  Click here to see a map of Builders Exchange, which is located south of the Watterson Expressway (I-264) just off Bardstown Road.
The program starts off with a half-hour of networking, with cocktails and hors d’oeuvres, followed by a short presentation and more networking
Please RSVP to with the names and company names of those planning to attend.  For more information, call (502) 681-0308.
For more information, please click here
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