IPIN Tip of the Month: Accessing Archived Projects

Builders Exchange began providing an online planroom in 2001 with the introduction of the IPIN system. Since then, over 31,000 projects have been reported through the online planroom.

The online planroom reports on approximately 150 – 200 actively bidding projects at any one time. In addition, around 4,500 projects are located in a post-bid phase (Apparent Low Bidders or Contract Awards).

So what happens to the remaining 26,000+ projects that have been reported?

They’re moved to the Archives.

Archived


Before projects are moved to the Archived phase, all actively bidding projects reported in the Builders Exchange online planroom are automatically moved to the Apparent Lows phase the day after the bid date. When the contract is awarded, the project is then moved to the Contract Awards phase. Approximately two years after the bid date, projects are then moved to the Archived phase.

Bid documents are not available for projects in the Archived phase which have bid over two years ago. However, project bid documents for archived projects are backed up locally at Builders Exchange can be made available by request. Members can call 502-459-9800, or e-mail me (Aaron Thomas) at athomas@bxkentucky.com, to request project documents be placed back online. This service is provided for members at no charge.

Projects in the Archived phase can be found using two different methods.

Method 1: Click on the “Archived Projects” icon located on the Construction Reports Menu to conduct a simple search by project name:

ArchivedArrow

Next, conduct a search by project name (pictured in the first image). Note that due to the large pool of projects located in the Archive area, it is best to use keywords that are more narrow than typically used when searching through projects in the active and post-bid phases.

Method 2: Navigate to the Deskpad by clicking on the My Deskpad icon on the Construction Reports Menu. Located on the left margin of My Deskpad is the Project Quick Search:

QuicksearchArrow

Placing a checkmark next to “Archived” allows members to search through archived projects by name, project ID, bid date, or internal company notes. Members can also simultaneously search through any of the other phases while searching through the archived phase.

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Feel free to call or e-mail Aaron Thomas at 502-459-9800 if you have any additional questions on archived projects or the IPIN system in general.

Thanks for reading and keep checking back for more IPIN tips, information on the construction industry, and Builders Exchange special events!

Aaron Thomas
Director of IT
Builders Exchange of Kentucky

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